Here are the Terms and Conditions of NAUTIC.FILM

Client Production Agreement: Terms and Conditions

1. Definitions
Producer: NAUTIC.FILM, operated by Gerrit Haaland, Palma de Mallorca, Spain.
Client: The company, agency, or individual commissioning the production as identified in the project proposal or written brief.
Project: The specific film or video production described in the agreed proposal, brief, or statement of work.
Deliverables: The final output(s) specified in the proposal — including edited video files, still photography, and any agreed supporting materials.
Shoot Days: Calendar days on which principal photography or filming takes place, as scheduled in the production plan.
2. Scope of Work
2.1 The scope of the Project is defined by the written proposal or brief accepted by the Client. Changes to scope requested after acceptance may result in revised fees and timelines.
2.2 Any additions to the agreed scope — including additional shoot days, locations, talent, crew, or deliverables — require written agreement and will be quoted separately.
2.3 The Producer reserves the right to make creative and technical decisions during production that fall within the agreed brief. These decisions include but are not limited to shot selection, pacing, editing structure, and music choices, unless otherwise specified in writing.
3. Fees, Payment, and Expenses
3.1 Fees are as specified in the project proposal. All fees are quoted exclusive of VAT (IVA) unless stated otherwise.
3.2 The following payment schedule applies unless otherwise agreed in writing:

50% deposit: 50% deposit due upon acceptance of the proposal, before any pre-production work begins.
50% final instalment: 50% final instalment due within seven (7) calendar days of digital delivery of the first cut.

3.3 Invoices not settled within the agreed terms will accrue interest at 8% per annum above the European Central Bank base rate, calculated from the due date.
3.4 Production expenses — including travel, accommodation, equipment hire, location fees, talent fees, permits, and catering — are billed at cost unless already included in the quoted fee. Receipts are available on request.
3.5 For productions involving sea passages, offshore work, or weather-dependent scheduling, additional shoot days resulting from adverse conditions may be charged at the agreed day rate. The Producer will notify the Client before any such costs are incurred where circumstances allow.
4. Cancellation and Postponement
4.1 Cancellation must be notified in writing to the Producer.
4.2 If the Client cancels the Project less than seven (7) calendar days before the agreed start of principal photography or pre-production work, the deposit paid under Clause 3.2 will be retained in full as a cancellation fee. This reflects costs already committed by the Producer — including crew bookings, equipment, travel, and preparation time — which cannot be recovered at short notice.
4.3 If the Client cancels more than seven (7) days before the start of production, 50% of the deposit will be retained as a booking fee. The remaining 50% will be refunded less any reasonable costs already incurred and documented by the Producer.
4.4 Postponement requests will be accommodated where possible, subject to availability. If postponement requires rebooking crew, equipment, or travel, any associated costs will be charged to the Client.
4.5 The Producer reserves the right to cancel or suspend work in the event of non-payment, unsafe working conditions, or force majeure events including severe weather, medical emergency, or circumstances beyond reasonable control. In such cases, the Producer will give notice as soon as practicable.
5. Usage Rights and Intellectual Property
5.1 No usage rights are granted until payment has been received in full. No usage rights are granted until payment has been received in full. The Client may not publish, broadcast, distribute, or otherwise use any Deliverable until all outstanding invoices are settled.
5.2 Upon receipt of full payment, the Producer grants the Client a non-exclusive, perpetual licence to use the Deliverables for the purposes agreed in the project brief. Any use beyond that scope — including territory, channel, or duration extensions — requires separate written agreement.
5.3 The Producer retains copyright in all raw footage, source files, and production materials. These are not included in the Deliverables unless explicitly agreed in writing.
5.4 The Producer reserves the right to use any material produced under this agreement for portfolio, showreel, award entry, and promotional purposes, unless the Client has requested confidentiality in writing prior to the start of production.
5.5 Where third-party music, stock footage, or licensed assets are used in the Deliverables, usage rights are limited to the licence terms agreed at the time of production. Expansion of those licences is the Client's responsibility and cost.
5.6 Original and raw footage is not made available to the Client under any circumstances. Where the Client requires a footage selection for their own use, the Producer will provide a curated, colour-graded selection under a separately quoted editing fee.
6. Revisions and Approvals
6.1 Two (2) rounds of revisions are included in the project fee. Additional revision rounds beyond this allowance will be charged at the Producer's current hourly rate, confirmed in writing before work begins.
6.2 The Client is responsible for providing consolidated, written feedback within the timeframes agreed in the production schedule. Delays in feedback that affect the delivery timeline are the Client's responsibility.
6.3 Approval of the first cut by the Client constitutes confirmation that the agreed scope has been fulfilled. Structural changes — including changes to narrative, scene order, or duration — requested after first cut approval are out of scope and will be quoted separately.
6.4 Final delivery is considered complete upon digital file delivery. Physical media or platform uploads, if required, are to be specified in the proposal.
7. Client Responsibilities
7.1 The Client is responsible for ensuring all necessary permissions, clearances, access agreements, and permits are in place for any locations, vessels, people, or intellectual property appearing in the production, unless this has been explicitly delegated to the Producer in writing.
7.2 The Client is responsible for ensuring that any talent, crew, or third parties introduced by the Client are aware of and operate within applicable health and safety requirements.
7.3 For vessel-based productions, the Client or vessel owner is responsible for ensuring the vessel is seaworthy, properly crewed, and covered by appropriate insurance for the planned production activities. The Producer will conduct a risk assessment and reserves the right to suspend filming if conditions are deemed unsafe.
7.4 The Client will provide accurate and timely briefs, approvals, and information. Decisions that cannot be made on the day of shooting and that affect the production outcome are the Client's responsibility.
8. Liability
8.1 The Producer carries professional indemnity and public liability insurance. Certificates are available on request.
8.2 The Producer's total liability under any agreement shall not exceed the total fees paid by the Client for the relevant Project.
8.3 The Producer is not liable for delays, cost overruns, or loss of footage resulting from circumstances beyond reasonable control, including adverse weather, vessel malfunction, access restrictions, acts of third parties, or technical failure of Client-provided equipment.
8.4 The Client indemnifies the Producer against any claims arising from the Client's failure to obtain necessary permissions, licences, or clearances as described in Clause 7.
9. Confidentiality
9.1 Both parties agree to treat as confidential any proprietary information, strategies, or commercial details shared in the course of the project, and not to disclose these to third parties without written consent.
9.2 This clause does not prevent the Producer from using completed Deliverables for portfolio and promotional purposes, subject to Clause 5.4.
10. Governing Law and Disputes
10.1 These terms are governed by the laws of Spain. Both parties agree to attempt to resolve any dispute in good faith before pursuing formal legal proceedings.
10.2 If a dispute cannot be resolved informally, it will be referred to the courts of Palma de Mallorca, Spain, unless both parties agree otherwise in writing.
11. Entire Agreement
11.1 These terms, together with the accepted proposal or brief, constitute the entire agreement between the parties and supersede all prior discussions, representations, or agreements.
11.2 Any variation to these terms must be agreed in writing by both parties.

Website Terms and Conditions

1. About This Website
1.1 This website is operated by NAUTIC.FILM, led by Gerrit Haaland, based in Palma de Mallorca, Spain.
1.2 The website provides information about NAUTIC.FILM's services, portfolio, and approach. It does not constitute an offer to provide services. All engagements are subject to a separate written agreement.
2. Use of This Website
2.1 You may use this website for lawful purposes only. You must not use it in any way that breaches applicable law, infringes the rights of any third party, or interferes with the operation of the site.
2.2 You must not attempt to gain unauthorised access to any part of the website or its underlying systems.
2.3 NAUTIC.FILM reserves the right to restrict or terminate access to the website at any time without notice.
3. Intellectual Property
3.1 All content on this website — including text, video, photography, graphics, and brand elements — is the property of NAUTIC.FILM or is used with the permission of the respective rights holder.
3.2 You may not reproduce, distribute, modify, or use any content from this website without prior written permission from NAUTIC.FILM.
3.3 Portfolio work featured on this website may be subject to separate client confidentiality arrangements. If you believe any material has been published in error, please contact us.
4. Third-Party Content and Links
4.1 This website may contain links to third-party websites. These are provided for reference only. NAUTIC.FILM does not endorse, control, or accept responsibility for any third-party content or practices.
4.2 NAUTIC.FILM is not responsible for the availability or accuracy of any linked external site.
5. Limitation of Liability
5.1 This website and its content are provided on an 'as is' basis. NAUTIC.FILM makes no warranties — express or implied — regarding accuracy, completeness, or fitness for any particular purpose.
5.2 NAUTIC.FILM shall not be liable for any direct, indirect, or consequential loss arising from your use of, or inability to use, this website or any content on it.
5.3 NAUTIC.FILM is not liable for any damage caused by viruses or other malicious code that may be transmitted via this website.
6. Privacy
6.1 Any personal data you provide through this website — including via contact forms or email — will be handled in accordance with our Privacy Policy and applicable EU/Spanish data protection law (GDPR).
6.2 NAUTIC.FILM does not sell or share personal data with third parties for marketing purposes.
7. Changes to These Terms
7.1 NAUTIC.FILM reserves the right to update these terms at any time. The current version will always be published on this page. Continued use of the website following any update constitutes acceptance of the revised terms.
8. Governing Law
8.1 These terms are governed by the laws of Spain. Any disputes arising from use of this website will be subject to the jurisdiction of the courts of Palma de Mallorca, Spain.